Eastern Valley Baptist Association		
                                               AGENDA for Saturday, May 2, 2015
Port Williams United Baptist Church		   THEME: "Middle Generation Ministries"
 
8:15 a.m.	Registration, Refreshments & Book Exchange in Lockwood Hall (Park at the Church or 
the Community Centre and walk to the north door with a wheelchair ramp between Lockwood Hall and Church Sanctuary.)
8:45 a.m.	Musical Selections in the sanctuary by Ron & Teresa Mayhew
8:55 a.m.	The Opening Greetings & Prayer by the Moderator, Gail Cook
9:00 a.m.	Welcome & Worship, Rev. Dave Ogilvie, Pastor at Port Williams UBC
9:20 a.m.	Introduction of Keynote Speaker by Rev. Liz Johnson
9:25 a.m.	“Middle Generation Ministries” Theme Address, Laura Churchill Duke
10:00 a.m.	Offering in support of the Eastern Valley Baptist Association
Two Musical Selections by Ron & Teresa Mayhew during collection period
10:15 a.m.	Refreshment Break in Lockwood Hall and Book Exchange
10:45 a.m.	Introduction of Mission Speaker by Shirley McNally
10:50 a.m.	Reflection on Short Term Mission Experience, Pastor Shirley Pearce
11:20 a.m.	ACBAS Notice: Old First Church Conference, June 11 & 12, Scott Butler
11:28 a.m.	A Musical Selection by Ron & Teresa Mayhew
11:35 a.m.	Association Business Session 
		Prayer
Adoption of Agenda
Rules of Order
Minutes of November 8, 2014 EVBA
EVBA Moderator’s Report
Stewardship Committee & Treasurer’s Report
Leadership Development Committee & EVBA Ministry Licenses
		Kingswood Camp Society
Nominating Committee
Other Committee Reports
12:15 p.m.	New Business
		Evangelism/Social Action Motion
		Other Business
		Evaluation Form - Explanation by Wayne Fevens
Announcements
12:40 p.m.	Adjournment, Benediction & Grace
12:45 p.m.	Lunch (Freewill offering in support of the “Loyal Workers”) & Book Exchange
  1:20 p.m.	EVBWMS Association Business Session in the Sanctuary

EVBA RULES OF ORDER
        The following rules of order shall apply to meetings of the Association:
        Every Sitting shall be opened and closed with prayer.
        Persons invited to a seat may speak on all subjects under debate, but vote
        on none.  
        No person shall speak more than twice on any motion, unless by 
        permission of the body.
        All motions carried or not shall be recorded in the minutes.
        The governance of the body and the regulation of its proceedings shall be
        strictly in accordance with parliamentary usage so called.
        That the question be now put is not debatable and if resolved by a two-
        thirds affirmative vote, the pending question shall be put forthwith 
        without debate and if the first mentioned motion is defeated, the debate
        on the pending questions shall continue until otherwise ended.
        That there be a three (3) minute time limit for each speaker.
        That there be 42 minutes for each issue under debate unless permission
        for extension is granted by the body on motion approved by a two-thirds
        affirmative vote.  The motion to extend is not debatable.
        That items be given to the Association Moderator at least 24 hours before 
        presentation for debate. 
        Immediately after the opening of the Association assembly, these rules 
        shall be read distinctly from the Chair.

 Eastern Valley Baptist Association Minutes
November 8, 2015                                       
The theme for the EVBA Fall Session was, “The Role of the Elderly in Our EVBA Churches.”  Sixty-nine persons pre-registered; however, from 8:30 a.m. on Saturday, November 8, 2014, only fifty-eight registered with Revs. Rob Heffernan and Wayne Fevens.  Nevertheless, Rev. Darryl Dykens and his wife Phyllis processed forty-five on-site registrations.  In total there were one hundred and three persons registered (25 serving Pastors, 44 other Delegates, and 34 interested persons).

At 9:00 a.m. Moderator Gail K. Cook welcomed all who were present.  She then welcomed the following groups of people: New Pastors; Other Pastors; New Delegates; Visitors; the key note speakers, Association Chaplains Revs. Sarah Scott and Debra Mosher; the Musical Team led by Rev. Virginia DeAdder and including Audrey Bezanson, Lou Flanders and Marvin DeAdder.  She expressed thanks to Revs. Ron Baxter, EVBA Clerk, John Beers, EVBA Liaison, and Marilyn Rose, the Host Pastor.

The Vice-Moderator, Rev. Wayne Merrill, offered an Opening Prayer.

Rev. Marilyn Rose was invited to her pulpit to offer the Morning Devotional.  She had Jocelyn Rhodenizer read Psalm 92.  Marilyn entitled her message, “Fruitful at Every Age.”  Using as her primary text Psalm 92:14-15 she noted that there is no age limit in the Kingdom of God; therefore, older members continue to serve as they are able.  At every stage of life God’s plan is for fruitfulness.  She illustrated her premise by directing attention to such biblical people as Sarah, Naomi and Caleb.  She presented the following three principles from Psalm 92: Bear fruit; Stay fresh; and Stay green.   God’s promises are yours; therefore, stay strong in the Lord, and be thankful for older church members.  Those present sang together, “Blessed Assurance, Jesus is Mine…”  

Moderator Gail Cook thanked Marilyn and then invited Dr. Carol Anne Janzen to the pulpit to speak about our EVBA Chaplaincy Services and to introduce our first theme speaker, Rev. Sarah Scott.  Carol Anne noted that statistics show that Nova Scotia has the highest percentage of seniors in Canada and that each month one thousand more Canadians turn sixty-five.  She gave a concise overview of twenty years of our Association’s chaplaincy service.  She also spoke about the 2011-12 “Positive Aging Grant” that made possible empirical research with seniors in our area.  She pointed out how the ministry of our chaplains is valued as they bring the presence of Christ to the people they serve.  Carol Anne concluded her presentation by challenging those present to be proactive in seeing that their church meets or exceeds its annual EVBA Allotment; that as they are able that support be given to either or both the “Rev. Don Ehler Memorial Chaplaincy Fund” for EVBA Chaplaincy at Dykeland Lodge in Windsor and/or the “Rev. Dr. Dennis Veinotte Chaplaincy Fund” for EVBA Chaplaincy in Kings County.   She then welcomed Rev. Sarah Scott to the pulpit.

Rev. Sarah Scott engaged her congregation immediately in a spontaneous responsive exercise based on Psalm 105 in the familiar chorus which proclaims: L – The steadfast love of the Lord… never ceases, L – His mercies… never come to an end.  L – They are… new every morning, L – Great… is thy faithfulness, O Lord, Great is thy faithfulness.

Sarah, who had been a happy Youth Pastor for a decade in Bridgewater, reviewed some of the questions she had while considering the invitation to become an EVBA Chaplain in a Continuing Care Facility.  Fortunately she loves people of any age.  And now that she has gained some experience as the Chaplain at Grandview Manor she expressed her greatest surprise, “the opportunities of evangelism, for the fields really are ripe for harvest among seniors.”  She has discovered that seniors are very open people, even those who might claim to be troublesome, for the Holy Spirit is transforming lives, and not only seniors, but also staff members who committed their own time to Bible study with their Chaplain, and to reading books provided by their Chaplain.

Sarah provided a handout which outlines the themes of her address and provides valuable resources such as Seven Questions For Your Church; Win & Charles Arn’s Beacon Hill book entitled, Catch the Wave, which is a handbook for effective ministry with seniors; and two photocopied pages from Dave Callagher’s Group Publishing book entitled, Senior Adult Minisry for the 21st Century; plus a grid describing various types of groups.

Sarah concluded her theme by reminding those present that our goal as Christians is very clearly stated in The Great Commission (cf. Matthew 28:18-20).  Her challenge was that our ministry not be to seniors, but through seniors.  “Remember,” she said, “Jesus said, ‘Look at the fields!  They are ripe for harvest’” (John 4:35); therefore, “Love and reach seniors with the love of Christ.”

Moderator Gail Cook thanked Sarah for informative and challenging address.  She then let those present know that in response to her EVBA Council approved invitation to EVBA church leaders to provide the names of persons who were eighty-five or older whom they would like to honor by having an EVBA Certificate of Appreciation made available to them through the local church she had received over 300 names, and certificates have been prepared for each.
The Association Offering was then received by Greg Bishop and Marvin DeAdder, and Gail offered prayer.

By 10:25 a.m. people were dismissed for a refreshment break in the gym.  However, the Moderator had invited those present who were 85 and up to come to the front before going for refreshments.   Eight people came forward for a group photo: Doug & Pat Armstrong; Vivian Bishop; Helen Dickson; Femmie Eichhorn; Margaret Janzen; Edith MacInnis; and Myrtle Merrett.

By 11:05 a.m. folk were reassembled in the sanctuary and Dr. Carol Anne Janzen introduced Rev. Debra Mosher, our EVBA Chaplain at Dykeland Lodge in Windsor.

Rev. Debra Mosher noted that although she has served for seven years as the EVBA Chaplain at Dykeland Lodge her training at ADC was for Pastoral Ministry.  Nevertheless her interest and experience in ministry with long term care persons goes back to 1971 when as a 17 year old she did voluntary service in a nursing home.  She also participated in a government sponsored Opportunity for Youth “Project Empathy” which was a key to her developing a personal understanding of being an elderly person.  She claims that elders offer unconditional love, and are part of a distinct spiritual community.  Debra has led her friends to appreciate that they are “the church” at Dykeland Lodge.  Projecting easy to read print on a screen has enabled her congregation to see the scriptures, prayers and songs that they couldn’t read from a book.   She has found that seniors are hungry for worship and communion with God, and most prefer a traditional approach to worship.  Her parishioners want honesty, and often ask deep theological questions of their Chaplain.

Debra then presented her experience with “Mr. P,” a person she never knew in his pre-dementia life, but his life now is enriched by music, and he loves to sing songs familiar to him.  He demonstrates that what was true can never be taken away.  Dementia hides from us a person who is still there.  She reminded those present that all humans have been created in the image of God, and God has not forsaken anyone.  She has found no one who has refused her offer to pray.  She has been free to talk about death from a Christian perspective.   Bible studies have provided opportunity for follow-up with residents who are eager to learn more.  As she neared the conclusion of her address Debra reminded the assembly that aging is a reality of life, and death is also.  Since our society is no longer undergirded by Christian faith we need to proclaim the fullness of life in Jesus, now and eternally.

Some discussion followed, and then the Moderator expressed thanks to Debra Mosher.  She reminded her assembly that 70% of the EVBA Operating Budget is devoted to the Chaplaincy Ministry.

Rev. Dr. David Watt was then given opportunity to express his thanks for the support that the people and churches of the EVBA have given personally to him and financially to ADC.  He shared his work as Chaplain at Oak Ridge Terrace, and his retirement from ADC.   John Campbell will succeed him as ADC’s Director of Development.

The Moderator wished David well in his retirement.  She then invited the assembly to stand and sing Amazing Grace.

By 12:15 p.m. the EVBA Fall Business Meeting was opened with prayer by Gail Cook.  She invited Ron Baxter to read the “Rules of Order.”  Then Ron was invited to present the EVBA Minutes for the May 3, 2015 Spring Session.  After a brief explanation Ron moved, Doug Armstrong seconded the MOTION to adopt the May 3, 2015 EVBA Minutes as published in the Report Book.  MOTION PASSED.

Wayne Marriott was invited to present the Stewardship Committee Report (p. 17) and did so noting the concern his committee has for the declining financial support for the EVBA.  He challenged those present to personally support EVBA and to encourage their churches to do so also.  He went on to mention the 2013 record of church giving (p. 18) when thirty-one of our forty-two churches provided $26,154 of the $29,000 that had been budgeted.  He went on to mention that in 2014 as of September 30th fifteen member churches have contributed $8,882 to the EVBA (p. 19).  With just seven weeks left in the year an additional $18,118 is needed to reach the 2014 church target of $27,000.  While he was on the platform Wayne moved on to present the Comparative Balance Sheet (p. 20) and the Comparative Income Statement (p. 21) as of September 30, 2014, prepared by EVBA Treasurer Gillian Mitchell.   He noted that on the next two pages there is the 2013 Statement from David Rafuse, the Treasurer of the Rev. Don Ehler Memorial Chaplaincy Fund (pp. 22-23), which shows a year-end endowment total of $78,217.50.  The annual interest from this endowment is paid to EVBA to support the Chaplain at Dykeland Lodge.

Since the proposed 2015 EVBA Budget was omitted from the Report Book, and the only copy of that Budget available at that moment was on the Clerk’s computer, Ron Baxter was asked to take his computer to the podium where he shared the projected income of $44,700, the projected expenses of $56,343, leaving an anticipated deficit of ($11,643).  Wayne explained that the Stewardship Committee decided that the reality of our financial situation had to be presented in the form of such a deficit budget.  Therefore, a MOTION was presented (Wayne Marriott/Darryl Dykens) that the Financial Statements be accepted and that the 2015 Budget be adopted.  MOTION PASSED.  It was further AGREED that a copy of the 2015 Budget would be emailed to persons registered who had left an email address, and to members churches.

Wayne Fevens was invited to the platform to present the Leadership Development Committee Report (pp. 11-12).  His initial comment was to encourage those present to complete the Evaluation Form and leave the completed forms before departing today.   He then referred to the report and expressed regret that due to the low number of registrations the November 4th Pastor and Spouse Retreat was cancelled.  He invited those Pastors present to speak to him about their interest in leadership development events.  He then went on to name the recipients of an EVBA License to Minister and invited each to come forward: Patrick Brightman and Jennifer Levy (renewal); Natasha Davison, Kayley Sanders and Laurie Noseworthy (new).  Wayne offered prayer for these folk while they were together at the front.  It was duly MOVED (Wayne Fevens/Carol Anne Janzen) and PASSED that the renewal and issuing of these Association Licenses to Minister be approved.

The Moderator expressed thanks to God that the Chair of the Nominating Committee had recovered so well that he could be present, and she invited him to move the adoption of the Nominating Committee Report (pp.31-32).  It was MOVED (Allison Trites/Wayne Marriott) and PASSED that the report of the Nominating Committee be adopted.

Laurie Hennigar was invited to speak on behalf of the Kingswood Camp Society (pp. 15-16)  It was duly MOVED (Laurie Hennigar/John Beers) and PASSED that the Kingswood Camp Report be received.  Laurie explained that by virtue of the action of the EVBA Council in June, and the Executive of Council on July 31, 2014 the EVBA Moderator Gail K. Cook and the Kingswood Camp Society Chair, Vincent Leung, each signed the AGREEMENT FOR THE PERFORMANCE OF CHARITABLE ACTIVITIES BETWEEN: Eastern Valley Baptist Association (“the Charity”) and Kingswood Camp Society (“the Society”) supporters of Kingswood Camp may now make cheques payable to EVBA and on the memo line designate their gift for Kingswood Camp.  The EVBA will forward the money to the Kingswood Camp Society, and the donor will receive a charitable receipt from the EVBA.

Following the Moderator’s instructions it was MOVED (Mike Shreve/Crystal Todd) and PASSED that all remaining reports be received as published in the Report Book.
The Moderator asked the Clerk to present the following Notices of Motion for consideration at the Spring EVBA on May 2, 2015:
I will move, or cause to be moved at the May 2, 2015 Spring Association that the Memorandum of Association of the EVBA in Article VIII COMMITTEES be amended at point E by deleting the words “Evangelism Committee” and inserting the words “Community Connections Committee”; and that at point F the words “Social Action Committee” be deleted; that the letter G be deleted so that point F becomes “Chaplaincy Committee.”
Further, that the BY LAWS be amended at point E by deleting the title EVANGELISM COMMITTEE plus the seven points that follow that title, and delete at point F, the title and three point mandate of the SOCIAL ACTION COMMITTEE thereby necessitating the re-lettering of the BY LAWS that are beyond this deleted material.
At point E insert the title, COMMUNITY CONNECTION COMMITTEE, and add the following four point mandate:
•	Maintain a database of churches, contacts, and speakers.
•	Provide a flow of information between the public and churches for the purpose of action.
•	To encourage Christian outreach and action in communities and the EVBA.
•	Actively engage in forms of electronic communication and media.

I will move, or cause to be moved at the May 2, 2015 Spring Association that the EVBA By Law G 4 be amended by deleting the words “and to prepare copies of a bulletin insert for Chaplain Awareness Sunday for distribution to Association churches” so that By Law G 4 will then state, “To promote the work of Chaplaincy.” 

Rev. Libby Amerault, the Region 8 Representative on the CABC Nominating Committee was invited to the platform by Gail Cook.  Libby stressed the hope that persons from the EVBA would consider participating in the CABC election process.  She noted that the Vice-President to be elected at the 2015 CABC Assembly is to be an Ordained Pastor from Nova Scotia or New-foundland/ Labrador.
The Moderator then invited the octet of persons 85 years and older to come to the front.  When they assembled Gail offered a Grace for the lunch, and the octet plus John Eichhorn and Gail Cook offered the choral benediction, “Peace Be With You.”
The Association adjourned about 1 p.m., and the majority went to the gymnasium for lunch.

Minutes prepared and respectfully submitted by 
Ron Baxter, EVBA Clerk.
                               
                                   Moderator's Report					
I heard the voice of The Lord saying, Whom shall I send and who will go for us?  Then said I, Here am I, send me.  Isaiah 6:8															
         As I was reading the above verse, I was filled with thankfullness that so many within our association have answered that call.  You as a people of God have filled many of our committee positions.  Thank you again for that, however we still are in need of more to stand in the gap for Christ.	
        Time has gone much too quickly since last November's Association meeting.  May the 2nd will soon be here.  Thank you to all who helped to organize the pulpit exchange on April 26th.  It is good to see many pastors willing to participate in this.  Wouldn't it be wonderful if many more of our pastors within Hants and Kings County were able to take part .		
        Even though the weather curtailed many of our activities we still moved forward.  The Kingswood camp committee has faced many challenges, but with God's help and the dedication of the members they continue to overcome.  On behalf of the association, it was my privilege to sign legal documents which will enable the camp to grow and build a strong future.  Under the directorship of Nichole Metcalfe the camp continues to be a great outreach to the youth for Christ.				
        The Leadership committee continues to bring us interesting workshops which help to inspire and bring new ideas to our ministries. I find these to be a great benefit to our pastors, leaders and church members.  If you have never attended, next time come, bring a friend  enjoy, grow and be encouraged in your walk with God.		
        The Chaplaincy committee is busy supporting our outreach and our Chaplins at Grand View Manor, Dykeland lodge and the Elms.  They too have faced different challenges but faithfully work to continue to enable Christ's light and comfort to be present for our elderly.  The other committees are meeting and trying to fullfill their mandate.  The nominating committee is always searching and praying that people will hear the call to give of themselves to the growing and helping of others through our association.  Many of our committees are asking for more members.  We know God has given all of us different gifts and we are asked to use these for the betterment of His kingdom.  To the Mission committee, I thank you for your work and dedication, while most of your work is done quietly, it still takes time and effort.  The Stewardship committee's work is very vital to our Association .  You keep us updated so that God's work can continue.  It is not an easy task, especially in preparing our budget hoping to have the means to meet our expenses.  Thank you.	  To the excutive Council: God bless each of you for being such faithful workers for Christ.  Your guidance,wisdom and yes patience has been so much appreciated. Thank you.
        As your moderator, I have continued to visit the churches within the Association.  I was somewhat slowed down due to many snow storms, however spring is here thus I will be visiting again.  It has been one of my greatest joys to visit with the individule churches, whether you are a smaller church or a larger church, God has a plan for you to fullfill for Him.  It has been an honour to have been able to participate in several induction services within our Association.	It brings such joy to see how active many of our churches are and how they continue to reach out to the communities near them. We cannot do God's work in a vacuum.  It amazes me to see the number of events being sent out by Rev. John Beers on behalf of our committees and our churches.   A big thank you to Rev. Beers for this ministry.											
        This valley through Hants and Kings county is alive and continues to grow for Christ.  Remember we as God's people united can together do much to share the saving Grace of Christ our Lord.	
        I thank God every day for your willingness to serve and I continue to uplift each of you in Prayer.  I continue to be encouaged and positive as I see this Association moving forward and blessing others through their mandate. May we continue to do the good work which He has begun in us.  God never asks about our ability or our inability just our availability.										          Respectfully Submitted	
                                                                  Gail K. Cook
			                    Gail K. Cook Moderator						                	           Eastern Valley Baptist association.	

Vice Moderator’s Report

As I begin to write this report I am sitting by the front window of my home on a sunny and warm spring day. The snow is slowly receding from my front lawn and I am looking forward in hope that I will soon see green grass and flowering bushes once again. It has been a long winter and we are all longing to see new life return once again to our trees and gardens. 

I have been serving as Vice Moderator of our Association since November of 2013 and have been encouraged to see that there are signs of new life in our Association also.  There have been some good things happening!  Several of our committees are catching (or at least searching for) a vision for the future of our Association.  I have appreciated the work of our Moderator, Gail Cook, as she has given strong leadership to our Association and invested much time in visiting churches and seeking to bring a message of encouragement. 

As I think about the future and what we ought to be doing as an Association, I believe that one of our goals ought to be to find ways to encourage one another  and build one another up in the faith as we meet together for times of worship, fellowship and learning.  It is in being together and working together that we can accomplish this. 

As we come together we are able to accomplish larger ministries which we would not be able to do as individual churches. Examples of this are Kingswood Camp, the chaplaincy work that is being done at Grand View Manor (Berwick) and Dykeland Lodge (Windsor),  and the leadership training days we have had.

We are presently planning to hold a conference on mental health issues in October. We hope this will help provide some understanding of this important subject and offer some practical help to pastors and leaders for helping people with mental health issues.

What else might we be able to do together?  Over the past couple of summers a few churches have joined together to provide a summer drive in church service. How might we use this for an even greater outreach?   For several years there has been a group trying to bring churches together for an intergenerational time of worship. They are knows as ACTS (Actively Celebrating Teaching Serving)   How might we support and encourage this ministry?  Are there other ways we might come together?

In November I will move from Vice Moderator to Moderator.  I pray we may continue to find ways to encourage one another and grow together as we journey together in faith. 

Grace & Blessings
Wayne Merrill
Wayne Merrill

Stewardship Committee
The Stewardship Committee has had only one meeting this current year.
I, as Chair, am in discussions with our Treasurer on a regular basis and I have attended most Council Meetings. 

There are a couple of outstanding items that have to be attended to in the near future and hopefully we can soon find a good time to meet.

Our Financial Report shows that this year has not changed much. A letter has gone out to all our Churches outlining our situation and their obligations. 
Understandably, some churches place our Association near the bottom of
their priorities. Fortunately, we have many others that recognize the value offered by the Association.

If any of our active members wish to join the Stewardship Committee, or any other, please touch base with someone on the Nominating Committee.

I believe in the Association and what we could accomplish, if given the 
required resources.

Yours in Christ, 
Wayne Marriott
Wayne Marriott  

Eastern Valley Baptist Association
Comparative Income Statement

                                                                             Actual                                               Actual    
                                                       Jan 01, 2015 to Mar 31, 2015             Jan 01, 2014 to Mar 31, 2014 
REVENUE
Operating Revenue
Church Allotments                                             583.32                                              1,549.98
Faith Givings                                                        0.00                                                    0.00
Convention rebate                                           1,900.82                                              2,861.73
D Ehler Memorial Fund - Interest                            0.00                                              2,055.05
Received for chaplancy                                      460.00                                                    0.00
Association offereings                                           0.00                                                    0.00
Kingswood - general                                        8,142.74                                                   0.00
Chaplancy-Grand View Manor                          2,300.02                                             2,500.02
Chaplancy - Dykeland Lodge                                  0.00                                                   0.00
Miscellaneous                                                       0.00                                                   0.00
Donations - Dennis Veinotte                                  20.00                                             3,021.30
Total revenue                                               13,406.90                                             11,988.08

TOTAL REVENUE                                          13,406.90                                           11,988.08

EXPENSE
General and Administrative
Chaplancy committee                                            0.00                                                  20.22
Evangelism committee                                           0.00                                                   0.00
Mission Committee                                                0.00                                                   0.00
Leadership Development                                   800.00                                              -603.28
Stewardship Committee                                         0.00                                                   0.00
Social Action committee                                         0.00                                                   0.00
Postage                                                                90.93                                                  0.00
Bank Charges                                                        4.00                                                   2.00
Convention delegates                                             0.00                                                   0.00
Association meeting expenses                                0.00                                                   0.00
MIscellaneous                                                        0.00                                                   0.00
Travel (Moderator/other)                                       0.00                                                   0.00
Web page                                                              0.00                                                   0.00
Total general and administrative                     894.93                                               -581.06
      
Payroll expenses
Chaplains                                                         7,725.00                                             8,020.88
Chaplaincy supply                                                   0.00                                                   0.00
Travel Allowance - Chaplains                                0.00                                                    0.00
Continuing education                                              0.00                                                    0.00
EI Expense                                                         202.86                                                 211.12
CPP Expense                                                     334.95                                                 335.23
Workers Compensation Board                            130.68                                                 155.68
Pension                                                              220.20                                                  44.04
Convention Benefits                                            750.96                                                749.58
Total Payroll Expense                                    9,364.65                                              9,516.53
 
Grants and Donations
Kingswood- Donation                                               0.00                                                   0.00
Kingswood Camp- Donations coll...                  8,142.74                                                   0.00
Church assistance                                                   0.00                                                   0.00
Tranfer to/from Funds                                              0.00                                                   0.00
Total grants and donations                             8,142.74                                                   0.00
TOTAL EXPENSE                                           18,402.32                                             8,935.47

NET INCOME                                                  -4,995.42                                             3,052.61
Printed On: Apr 18, 2015

Eastern Valley Baptist Association
Balance Sheet As at Dec 31, 2014
ASSET
Current Assets
Cash to be deposited                                                                     0.00
Current account                                                                      8,368.19
Baptist Foundation Restricted                12,692.02
Dr Dennis Veinotte Mem Chapla...         10,972.48
Baptist Foundation Accts                                                       23,664.50
Accounts Receivable                                                               6,264.21
Accrued Receivables                                                               7,106.50
Total current assets                                                             45,403.40

Capital Assets
Building                                                                                  28,700.00
Boat House                                                                            11,983.74
New Building                                                                       108,151.09
Land                                                                                    180,000.00
Total Capital Assets                                                           328,834.83

TOTAL ASSET                                                                    374,238.23

LIABILITY
Current Liabilities
Accounts Payable                                                                   6,032.78
Accrued Liabilities                                                                          0.00
EI Payable                                              198.72
CPP Payable                                          356.04
Federal Income Tax Payable                  210.42
Total Receiver General                                                               765.18

CBM                                                                                                0.00
HST Charged on Sales                              0.00
HST Paid on Purchases                         -38.06
HST Owing (Refund)                                                                   -38.06
Total Current liabilities                                                          6,759.90
TOTAL LIABILITY                                                                   6,759.90

EQUITY
Equity
Kingswood Camp                                                                328,834.83
Total Equity                                                                        328,834.83

SURPLUS
Surplus - Previous Year                                                         38,350.11
Current Earnings                                                                        293.39
TOTAL SURPLUS                                                                38,643.50

TOTAL EQUITY                                                                  367,478.33

LIABILITIES AND EQUITY                                                 374,238.23
Printed On: Apr 18, 2015

Eastern Valley Baptist Association
Comparative Income Statement
                                                                                  Actual                                           Actual

                                                                           Jan 01, 2014 to                             Jan 01, 2013 to
                                                                            Dec 31, 2014                                 Dec 31, 2013                                                                         
REVENUE
Operating Revenue
Church Allotments                                                 27,210.32                                       26,153.30
Faith Givings                                                               347.86                                                0.00
Convention rebate                                                    6,037.09                                         7,162.75
D Ehler Memorial Fund - Interest                             2,055.05                                         1,033.48
Pastor Leadership Workshop                                  1,439.00                                                0.00
Received for chaplancy                                               824.35                                                0.00
Association offereings                                             1,637.50                                          1,133.86
Kingswood - general                                              83,727.03                                                0.00
Interest income                                                           784.55                                          1,054.61
Chaplancy-Grand View Manor                               10,000.08                                         9,333.38
Chaplancy - Dykeland Lodge                                         0.00                                                 0.00
Miscellaneous 55.00 0.00
Donations - Dennis Veinotte                                     3,571.30                                        1,060.00
Total revenue                                                     137,689.13                                      46,931.38
TOTAL REVENUE                                               137,689.13                                      46,931.38

EXPENSE

General and Administrative
Chaplancy committee                                                  197.49                                             54.82
Evangelism committee                                                    0.00                                               0.00
Mission Committee                                                          0.00                                           150.00
Leadership Development                                             869.46                                           354.51
Stewardship Committee                                                  0.00                                               0.00
Social Action committee                                                  0.00                                               0.00
Postage                                                                       100.04                                             65.57
Bank Charges                                                              132.60                                           107.37
Convention delegates                                                  797.95                                           160.00
Association meeting expenses                                    821.90                                           465.51
Registry of Joint Stocks                                                 30.25                                             30.25
MIscellaneous                                                                85.58                                              0.00
Travel (Moderator/other)                                                  0.00                                              0.00
Web page                                                                    225.00                                          225.00
Total general and administrative                            3,260.27                                       1,613.03

Payroll expenses
     Chaplains                                                            29,417.44                                      29,724.85
     Chaplaincy supply                                                    200.00                                           100.00
     Travel Allowance - Chaplains                                  138.60                                               0.00
     Kingswood Director                                              9,000.00                                        9,000.00
     Continuing education                                                 60.86                                           240.08
     EI Expense                                                               774.31                                          791.15
     CPP Expense                                                        1,232.02                                       1,770.82
     Workers Compensation Board                                 558.01                                          603.98
     Pension                                                                    968.88                                          924.84
     Convention Benefits                                               3,058.32                                       2,706.80
Total Payroll Expense                                             45,408.44                                     45,862.52

Grants and Donations
     Kingswood- Donation                                            5,000.00                                       5,000.00
     Kingswood Camp- Donations coll...                    83,727.03                                              0.00
     Church assistance                                                       0.00                                             0.00
     Tranfer to/from Funds                                                  0.00                                             0.00
Total grants and donations                                    88,727.03                                        5,000.00

TOTAL EXPENSE                                                137,395.74                                      52,475.55

NET INCOME                                                              293.39                                       -5,544.17

Page for Church allotments

Eastern Valley Baptist Association
Leadership Committee Report
May 2, 2015

        In 2015 our Leadership Committee met on January 15th, January 29th and March 3rd.    We are grateful to the New Minas Baptist Church for allowing us to meet in their facility.   The main focus of our meetings was to finalize plans for our “Pastors and Leaders Conference” to be hosted by the new Minas Baptist Church on March 7th.   The theme for the conference was “Closing the Gaps – Welcoming All of God’s People”.   During those meetings time was also spent discussing how we can creatively be of assistance to pastors and church leaders.
        Rev. Sarah Scott was the key note speaker.   She focused on people relationships and caring for others. Included in the day were three workshops presented three times so that everyone would have opportunity to sit in on each workshop.   The topics and speakers were:

1. Social Media Gap   John Campbell   We learned about the use of social media in the church, the pros and cons of social media today, safety in its use and understand the people who love it and those who resist it.

2. Intercultural and Interfaith Gap  Paul Carline   We were challenged to welcome all people no matter what culture and of what faith background.  We may not have a large diversity in the churches now, but we need to be prepared for that. And we need to examine our mindset as we live in community with people of other cultures and faiths.

3. Intergenerational Gap    Renee Embree   We were reminded to welcome and work together as youth, young adults, middle age and senior people. It needs to be more than just accepting each other. We need to worship and serve together. Youth are pressured by issues that seniors have never had to address, so education and tolerance are needed there, too.

        Although registration started slow, our Committee was pleased that over 80 people attended the Retreat.   As in past years a questionnaire was distributed to the attendees which focused on: promotion, pre-registration, clarity of schedule, on-Site Registration, workshop handouts, facilitator’s instructions, time of year for the event, overall theme of the day, length of the day and length of the sessions.   Due to time issues, our team has not had opportunity to assess the responses.  At our next meeting on May 7th we will discuss the responses and they will be included in the Leadership Report at the fall Association Meeting.   The committee also appreciated the helpful comments and suggestions for improvement.    We are always looking for ways to improve the annual Retreat and appreciate and comments or suggestions for improvement.

        We would like to say “thank you” to the Pastor and folk at New Minas Baptist Church for their gracious hospitality and leadership.   Everything went smoothly because of their preparation and readiness to help in any way.

        As you know, one of the important responsibilities of the Leadership Committee is to interview applicants who are seeking renewal of Association Licenses to Minister, new applicants for Association Licenses to Minister and Licenses to Lay Ministry.   On Tuesday, April 7th our Committee met with thirteen applicants in the Salsman Room at Acadia Divinity College.   We greatly appreciate the College’s provision of a comfortable room for our meeting.

•	The following received renewal of their Association Licenses to Minister:
Charlene Reid, Greg Cox, Linda Davidson, Mary Perkins, Michael Shaw, 
Anthony Bent, Laurie Perrin and Isaac Russell

•	The following received new Association Licenses to Minister: Christoph Deutschmann, Stephen Wheaton, Heather Card, Richard Manuel and Jennifer Smith

Respectfully Submitted;
Rev. Wayne Fevens, Chairman

                                    Report of Kingswood Camp Society
April 18, 2015 
To the Eastern Valley and Annapolis-Digby Baptist Associations.
The long, cold and snowy winter did not deter the ministry of Kingswood Camp. In fact early in December, 2014 a group of volunteers led by Board members John Gerrits and David Longley harvested  truckloads of logs for milling. This set in motion the anticipated construction of a much needed Worship and Activities Building at Kingswood Camp. The dedicated group logged the equivalent of 30,000 board feet of lumber, a gift of love toward the wood structure of the project. Early in the fall of 2014 the Building Sub-committee prepared and submitted a development plan of the Camp to the Development Committee of Kings County for approval. On March 3, 2015 the Council of the Municipality of Kings County approved the Kingswood Camp Development Agreement. This enabled us to apply for a Building
Permit for the 90ft by 50ft by 25ft Worship and Activities Building. An application for the Building Permit
is a laborious process so we are thankful to God that Board member Dale Jollymore of the Annapolis-Digby Baptist Association has volunteered his expertise to guide us through the process.

Executive Director Nichole Metcalfe has been playing a key role in advancing the ministry of Kingswood Camp. She serves as a member of the fundraising sub-committee to seek further financial support from churches, organizations and individuals for campers and camp operation. She worked with the Program and Personnel sub-committee to design camp programs and camp brochures and recruiting and interviewing camp staff for the 2015 season. She takes on the responsibility of visiting churches to promote Kingswood. On top of all these, she has admirably fulfilled the many administrative duties associated with camp operations.  Please contact Nichole if you wish to have her do a presentation at your church. The camp brochures for 2015 are packaged for distribution at the Association meeting. Please ask your church delegate to pick up camp brochures.  
The Board is looking forward to a busy but exciting year beginning this spring: recruiting and working with volunteers on the construction of the Worship and Activities Building and seeking donations for the construction of the new building. Opportunities for growing and promoting Christian ministry to children and youth at Kingswood Camp are limitless. The challenge is to find Christians who feel led by God to serve in this vital ministry. I invite you to pray for the ministry of Kingswood Camp. If you wish to explore with us ways you could help in this ministry, please feel free to contact me (Vincent Leung: vincentleung1@hotmil.com; 902 542-5415) or Nichole Metcalfe (nicholemetcalfe@hotmail.com)              or any member of the Board of Directors. We will be pleased to hear from you.  
On behalf of the Board of Directors, Kingswood Camp Society, 
Vincent Leung 
Chairman

Kingswood Camp Society
Income Statement 01/01/2014 to 31/12/2014

REVENUE
RECEIPTS
Donations                      2,784.69
EVBA Payments                 97,027.03
Camp Rentals                   7,803.00
Organization Donations         5,000.00
Camp Registrations            63,272.77
Government Grants              8,119.00
Interest Income                1,572.60
Miscellaneous Revenue          1,004.68
TOTAL RECEIPTS               186,583.77

TOTAL REVENUE                186,583.77
_______________________________________

EXPENSE
EXPENSE
Advertising & Promotions         750.00
Capital Projects              19,723.62
Postal Expenses                1,641.38
Dues & Fees                    3,026.10
Electricity - NSP              6,306.34
Food                          17,471.96
Fundraising Costs                775.40
Honorariums                      100.00
Insurance                      6,127.00
Interest & Bank Charges            7.90
Kitchen Supplies                 431.40
Miscellaneous                    433.28
Office Supplies                2,107.77
Program Supplies               3,291.97
Conferences                    2,552.05
Propane                        1,807.03
Propane Rental                   421.29
Property Taxes                   123.90
Repairs & Maintenance          8,270.04
Sundry Expense                 3,157.63
Telephone                      1,328.45
Travel                         1,501.17
Tuck                             584.34
Wages & Salaries              92,309.60
EI Expense                     2,429.52
CPP Expense                    3,425.42
Municipal Taxes                  118.90
W C B                          2,222.48
Loss on Transfer of Assets   328,834.83
TOTAL EXPENSES               511,280.77
TOTAL EXPENSE                511,280.77
_______________________________________
NET INCOME                  -324,697.00
=======================================

Kingswood Camp Society
Balance Sheet As at 31/12/2014

ASSETS
Current Assets                
Account Receivable                             17,438.17
Baptist Foundation                             14,864.32
Valley Credit Union                            10,737.28                 
Total Current Assets                           43,039.77

Capital Assets
Canoes & Equipment                              4,053.87
Building                                            0.00
Boat House                                          0.00
New Building                                        0.00
Securities                                     60,990.00
Land                                                0.00
Total Capital Assets                           65,043.87
TOTAL ASSETS                                  108,083.64
                                            ============
LIABILITIES
Current Liabilities
Account Payable                                 2,489.81
EI Payable                      0.00
CPP Payable                     0.00
Income Tax Payable              0.00
Total Receiver General                              0.00
HST on Sales                    0.00
HST Paid on Purchases           0.00
HST Owing(Refund)                                   0.00
Short Term Loan                                     0.00
Total - Convention                                  0.00  
Total Current Liabilities                       2,489.81

TOTAL LIABILITIES                               2,489.81

EQUITY
Owners Equity
Retained Earning - Previous Year              430,290.83
Current Earnings -                            324,697.00
Total Owners Equity                                 0.00
Total Equity                                  105,593.83
TOTAL EQUITY                                  105,593.83
                    
LIABILITIES AND EQUITY                        108,083.64
                                             ===========
Respectfully submitted
Laurie Hennigar
Laurie Hennigar, Treasurer

EVBA Chaplaincy Committee Spring Report
April 18,2015

The chaplaincy Committee worked very hard in the Fall , receiving , reading and choosing a new Chaplain for Dykeland Lodge and we worked with The Windsor Elms as they wished to have the same chaplain.  We are so pleased to announce that  Lic. Shelley Illsley- Martin was chosen as the new Chaplain for Dykeland Lodge as of the 15th of December, 2014. She has settled in well. She has told me that she loves the ministry, has lots of ideas for the future and I have been told she is well accepted at Dykeland.  We are now in the process of clarifying the chaplaincy position at Dykeland Lodge, since some aspects of this position had been re-negotiated to accommodate the circumstances of the previous chaplain and need to be re-defined for the present chaplain. We are grateful for Rev. Ron Baxter’s help in this matter.

We have not forgotten the brochures or the Diminishing Coffee Party and hope to have a plan shortly.

Our chaplain, Rev. Sarah Scott has been most active, speaking at the Leadership Conference, The Wives of Ministers Retreat and at an event at Aldershot Church, to name a few places where she has promoted Chaplaincy.  She continues to be affirmed by the residents, staff and families at Grand View Manor.

We are blest to have these two committed chaplains who are so passionate about their ministries.

I am blessed to have such an enthusiastic and capable committee to work with.

Respectfully submitted,
Rev. Liz Johnson, chair.
johnsone@ns.sympatico

Report of the Social Action/Evangelism Committee, May 2, 2015
From the  EVBA council meeting on 140913 in Gaspereaux:

Notice of Motion to adopt the name, “Community Connection Committee,” and to amend the EVBA By-laws to authorize the combining of the Evangelism and Social Action Committees with a four point mandate. Discussion followed that led to the passing of a motion (Marc Potvin/Mike Shreve) that the Moderator, with power to add personnel, convene a meeting of the members of the current Evangelism-Social Action Committee to evaluate and provide a clearer definition of the proposed committee’s mandate; and that voting on the proposed motion be postponed beyond the November 8, 2014 EVBA.

Our current mandate includes:
1.	Maintaining a database of churches, contacts and speakers.
2.	Providing a flow of information amongst our association churches for the purpose of action;
3.	Encouraging Christian outreach and action in our communities;
4.	Actively engaging in forms of electronic communication and media .

Actions: We solicited ideas from our association churches as to outreach. Responses were received from only 2 of our churches, although I think a 3rd may have tried and had their information lost on the Internet.

The ideas of Black Rock Baptist church were recently shared with all of our churches via email. How many churches received that message and shared it with their congregations? Was it useful?
 	
John Beers was consulted with respect to obtaining a list of pastors, clerks and treasurers and their email addresses. That list is being compiled now but permission to use those addresses without violating people’s privacy is still an issue.

We have not met as a committee since the new year. I’ll use the weather as an excuse, but also there are many meetings to attend and people are busy. I have attempted to keep communication flowing via email. We are interested in the association’s workshop coming up in October on addictions and shame. We are also interested in the convention’s promotion of sponsoring Syrian refugees, a missions committee initiative but obviously related to social action.

Members of our committee are: Jeff Newbery of Centreville, Jennifer Smart of New Minas, Virginia DeAdder of Cambridge, Clyde Lowe of Aylesford,
Charmain Mailman of Windsor and Michael Shreve of Hall’s Harbour
More members are welcome if there are any volunteers who feel inspired to tackle this effort. 

The combining of Social action and evangelism was done because of similarities of duties and because of lack of volunteers – at least that is my understanding. It may be a challenge to keep a balanced approach, but, in a social action mode we could be promoting things like Open Arms or the Valley Care Pregnancy Centre or seminars on mental health like the one on Shame planned for October. In an evangelism mode we could be promoting visiting speakers in any of our churches, but preferably something more open to the community, such as the Valley Drive-Inn services. As you can see, other groups are already involved in these actions, so we welcome any ideas that anyone wants to share with us and we will in turn share these ideas with all of the association churches.

Our church in Hall’s Harbour reaches out by means of hymn sings, Christmas baskets, Operation Christmas child boxes, donations to the Canning and Area Inter church council community assistance fund, as well as by donations to Kingswood camp, association and convention. We also sponsor three little girls in Latin America through “Compassion”. We also try to visit all households in our community regardless of their connections with our church via participating in the local fire department, the local community centre, and the community development association. We are interested in participating in the sponsoring of a Syrian refugee family. 

Submitted by 
Michael Shreve, chair.

Mission Committee Report
“You will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem, and in all Judea, and Samaria, and to the ends of the world (Acts 1: 8-9).” These words of Jesus were spoken just before he left for His home in heaven. They were spoken to the apostles and they were also meant for us. Were Jesus to speak to us directly today, he would say something like this:  “As my followers, as believers, you have received the Holy Spirit. You are my witness in Kentville, Wolfville, New Minas, Port Williams, (insert your community here), and in all Nova Scotia, and Canada, and to the ends of the world.”
It is a daunting proposition to be a follower of Jesus. It involves more than just believing. It also involves being a witness. As Canadians, we pride ourselves in being private. But being a witness is not a private matter. It is time for the Church to be who we are called to be and spread Christ love and grace in practical ways. 
It is the mandate of the Mission Committee to challenge the Eastern Valley Baptist Association not only to speak of faith but live it out. It is our desire to offer opportunities to express our faith in tangible ways.
One such opportunity is to open our ears to the plight of the homeless and the destitute. Did you know that right now there are 4 million Syrians who have had to leave their homes, friends, businesses, schools and country in order to escape a civil war? Over 1 million have sought refuge in Lebanon. That country, with a population of 4.5 million people is overwhelmed. Our Convention has set a goal of sponsoring 50 families who had to leave Syria. The Eastern Valley Baptist churches have the privilege of partnering with the Convention in this endeavour.
Yes, it is true that the Syrian conflict has nothing to do with us Canadians. It is far away. They are a different kind of people. We did not start the war. We don’t understand what it is all about. But did you know that God cares about these people who are now destitute? They may be Muslim or of different faiths, but God still cares. As His children, as followers of Jesus we too are called to care.
I personally challenge your church to pray over this issue. Is God calling your church to bring a refugee family to Canada, alone or in partnership with other churches? Yes, it is costly. Yes, it is time consuming. And yes, it is an intimidating undertaking. But think of this: God offered us refuge through Christ. And we will not be sponsoring on our own. The Holy Spirit will be with us to guide us and provide us with courage.
If you would like to know more about sponsorship and if your church has sensed the Holy Spirit guiding you in that direction, please let me know. I have agreed to be a facilitating agent in this process for our Association.
May we, followers of Christ, never forget that we do have the power of the Holy Spirit. May we truly be witnesses of the love, concern and grace of Jesus Christ through our words that are backed with actions. May the world really know we are Christian by our love.
Marc Potvin
cvillebaptist@eastlink.ca
902-678-1946 

Eastern Valley Baptist Women’s WMS Association’s Fall Report
The Fall Mission Day was held at Berwick Baptist Church, with 45 people in attendance.  Karen Wile chaired the program.  The morning began with greetings from Berwick Baptist Church and from the Eastern Valley Association Moderator Gail Cook.  The minutes and the report for Association were combined, read and adopted.
Nicole Medcalfe, Executive Director of Kingswood Camp updated us on the summer activities at the camp.  Camp attendance is up, even with having to cancel one week due to hurricane Arthur.  It was great news to hear that the camp is growing.
Roll call was reinstated. 10 out of 18 groups were represented with 38 members in attendance. 
The Bank of Montreal, where the EVWMS Association had their bank account, is now charging a maintenance fee of $2.50 per month.   As part of our discussion it was suggested that we close the current bank account and open an account with the Credit Union in New Minas.  The account was closed but the Credit Union also charges a maintenance fee.  The financial situation is yet to be resolved.
It was decided to continue to support the two Home Mission Outreach projects, Kingswood Camp and Acadia Divinity College Student Relief Fund.  $160.00 was raised for the Acadia Divinity College Student Relief Fund.
Now that the EVBWMS Association is joining the spring meetings with the EVB Association no offerings will collected. This places the finances and the home mission project, Kingswood Camp in a precarious position. This needs to be addressed.
A Focus Meeting, consisting of a minimum of one representative from each active WMS group will be meeting, Saturday June 20th, 2015 , 10:00 am at Kentville Baptist Church. These issues as well as plans for future Mission Days and projects involving all the groups will be discussed.
The EVBWMS’s Association Committee now consists of: Joy Anderson, Phyllis Dykens, Virginia De Adder, Karen Wile and Tracey Kettley.  The mandate of this committee is to plan Mission Days, co ordinate with the EVB Association and our WMS groups.
Respectfully submitted by
Tracey Kettley, Secretary